Payment Processing

Advanced15 minUpdated December 2025

Seamless integration with MTN Mobile Money and Airtel Money for automated fee collection with real-time reconciliation.

Overview

DRAIS integrates with Uganda's leading mobile money platforms to enable parents to pay school fees directly from their phones. Payments reconcile automatically with student accounts.

Supported Payment Methods

MTN Mobile Money

Direct integration with MTN MoMo API for instant payments and confirmations.

Airtel Money

Airtel Money integration with SMS confirmation and auto-posting to ledgers.

Bank Transfers

Manual posting of bank transfers with reference number matching.

Cash Payments

Generate receipts for cash payments at school office.

Payment Workflow
1

Parent Receives Invoice

System auto-generates fee invoices at term start. Sent via SMS/email with payment instructions.

2

Initiate Mobile Money

Parent dials *165# (MTN) or *185# (Airtel) → Enter school payment code → Enter amount → Confirm.

3

Real-time Processing

Payment processes in 10-30 seconds. DRAIS receives API callback with transaction details.

4

Auto-Reconciliation

System matches payment to student account using phone number or reference code. Updates balance instantly.

5

Confirmation

Parent receives SMS receipt. Student account shows updated balance. Admin sees payment in dashboard.

6

Reports & Analytics

View daily collections, outstanding balances, payment trends in Financial Reports.

Best Practices

Pro Tips

  • Send fee invoices 2 weeks before term deadline for better collection rates
  • Enable SMS reminders for parents with outstanding balances
  • Reconcile daily to catch failed transactions early
  • Use payment plans for parents requesting installments
  • Export transaction logs monthly for accounting and audits

Ready to Try It?

Head to your dashboard and experience this feature in action.

Need Help?

Our AI assistant can answer questions about this feature in real-time.

DRAIS 0.0.0040 • Documentation • Payment Processing
DRAIS - Digital Resource & Academic Information System